Page 119 - POLICY GUIDE 2012

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5601.26.1.6
No image or likeness relating to any Harrison County Board of Education
employee or student may be placed on any Harrison County Board of Education related
webpage without the express written consent of the employee or the student’s parent or
guardian. Written permission for publishing any student image shall be obtained one time
per school. The parent or guardian may rescind this permission anytime by notifying the
school administration in writing.
Under no circumstances, with the exception of copy-
right notification, shall a student’s last name be published on a HCS authorized website.
5601.26.1.7
No personal identifiable information of students or employees, including,
but not limited to, home address, telephone numbers, health status, or other personal data
may be posted on an unsecured HCS authorized website (This shall exclude members of
the school board as they are elected officials).
5601.27
Data and Data Base Administration and Control Policy
5601.27.1
Computerized institutional data shall be used solely for the legitimate business of
the Harrison County Board of Education, all Harrison County schools, and the West Virginia
Board of Education. For the purpose of this policy, institutional data are
defined as Harrison
County Board of Education, student, personnel, finance and accounting, equipment and facili-
ties data. Specific definitions will be determined as procedures and criteria are developed.
5601.27.2
Access to computerized institutional data and information services by faculty and/
or staff members with a "need to know" or "authority to access" is vital to the conduct of Har-
rison County Board of Education and/or Harrison County schools business. However, certain
computerized institutional data, by law, are confidential and may not be unnecessarily queried
or released. Other computerized data, by Harrison County Board of Education and WVEIS
policy, are confidential and likewise may not be unnecessarily queried or released.
5601.27.3
The integrity and consistency of computerized institutional data must be guaran-
teed. All who use the data have the right to expect it to be accurate and consistent. Any Harri-
son County Board of Education employee wishing to place any data element in a WVEIS,
Harrison County Board of Education, or local school database is responsible for the data's
accuracy and timeliness.
5601.27.4
All computerized institutional data must be protected from unauthorized modifica-
tions, destruction or disclosure, whether accidental or intentional.
5601.28 Check-out of TECD
5601.28.1
Students and employees of the Harrison County Board of Education may checkout
TECD and limited
software for a limited time, subject to the approval of the building princi-
pal, under the following conditions: