Page 40 - POLICY GUIDE 2012

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The purpose of this policy is to enable the Harrison County Board of Education to implement a
centralized child nutrition billing and collection procedure. The following policy establishes
guidelines for administering the billing and collection of food service accounts.
2208.1
All students and staff are eligible for centralized food service billing.
2208.2
Invoices will be calculated and mailed by the 8
th
of each month.
2208.3
Payment in full is due upon receipt. Payment must be made in full, by check or money
order made payable to the Harrison County Board of Education. All checks submitted to the
school must be properly endorsed and forwarded to the central office immediately for the appropri-
ate credit to be issued.
2208.4
If cash is submitted, a pre-numbered receipt shall be issued to the individual remitting the
cash.
2208.5
All bills shall be considered past due if not paid in full by the 25
th
of each month.
2208.6
The collection of delinquent accounts over 45 days may be pursued through a collection
agency or Magistrate Court and will result in revoked charging privileges. All cost associated with
the collection of an account will become the liability of the debtor.
2208.7
Any balances exceeding $100.00 will result in revoked charging privileges. Denial of
charging privileges is not synonymous with the denial of meals. Any child who presents cash for
payment of meals, regardless of the status of his/her account, must be provided a meal.
2208.8
A debt is determined un-collectible when the board of education cannot recover the debt
through enforced collection and there is no realistic expectation for a future collection. When a
debt is deemed un-collectible, the superintendent will terminate active collection and a write-off
will occur when one or more of the following criteria apply:
2208.8.1
The debt cannot be substantiated through evidence or witnesses.
2208.8.2
The cost of pursuing collection exceeds the amount of the debt, unless the principle
of program fraud is at stake.
2208.8.3
The debtor cannot be located.
CHILD NUTRITION BILLING AND COLLECTION
POLICY 2208