Page 59 - POLICY GUIDE 2012

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Confidential information may include but is not limited to:
The filing of a complaint
The identity of subjects, investigators, and/or witnesses identified in the com-
Any action taken as a result of such complaint
Only those individuals necessary to investigate and resolve a complaint shall
receive information regarding that complaint.
All information related to a reported incident is exempt from the disclosure
provision of the Freedom of Information Act set forth in W.Va. Code 29B1-1, et seq.
Violating the confidentiality of any incident invoking this policy may result in discipli-
nary action, up to and including termination of employment or expulsion.
4102.9 Documentation Procedure
The victim of harassment, intimidation or bullying, anyone who has witnessed such
conduct, or anyone who has credible information that such
conduct has occurred or is occur-
ring, should immediately notify a staff member or any school district employee.
4102.9.1.1 FORM - H-1
is used to report the initial alleged complaint of harassment,
intimidation or bullying. Complainants are encouraged to complete Form H-1; however,
the complainant is not required to do so. Completion of Form H-1 is mandatory for
school personnel if the complainant fails to do so or fails to do so in a legible manner.
4102.9.1.2 FORM - H-2
shall be completed by the administrator of the school or his or
her designee. Any proven incident of prohibited behavior will be documented and re-
ported through the WVEIS, West Virginia Education Information System.
4102.9.1.3 FORM- H-2
shall be completed by the principal or designee. A copy shall be
mailed to the parent or guardian of the primary parties of the incident as to whether the
report is substantiated or unsubstantiated.